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Divisional Secretary/Administrator

Band 4

Main area
Divisional Secretarial Support
Grade
Band 4
Contract
Permanent
Hours
Full Time, 37.5 hours per week
Job ref
213-UPACS-4093
Employer
King's College Hospital NHS Foundation Trust
Employer type
NHS
Site
Denmark Hill
Town
London
Salary
£25,489 - £28,513 per annum inc HCA
Closing
26/02/2020 23:59
Interview date
05/03/2020

King’s College Hospital NHS Foundation Trust part of King's Health Partners Academic Health Sciences Centre (AHSC), is one of the UK’s largest and busiest teaching hospitals with a turnover of nearly £1 billion, 1.5 million patient contacts a year and more than 12,600 staff based across 5 main sites in South East London and Kent.

The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) site in Camberwell and the Princess Royal University Hospital (PRUH) site in Bromley, Orpington Hospital, and some services at Beckenham Beacon and Queen Mary’s Sidcup.

The Trust is recognised internationally for its work in liver disease and transplantation, neurosciences, cardiac, haemato-oncology, fetal medicine, stroke, major trauma, and Emergency Department.

 

Are you a proficient and professional Secretary with excellent experience and an aptitude for a wide range of administrative tasks?  If the answer is a resounding yes then we may have the right challenge for you!

An opportunity has arisen to join our team on a permanent basis. You will be responsible for providing a top quality support service that will include extensive diary management and meeting support, including taking minutes of meetings and maintaining action trackers so your experience will reflect this valuable skill. Whilst the core working hours are 9 a.m. to 5 p.m. you will be required to attend certain meetings with an 8 a.m. start once or twice a month.

You will work collaboratively with other team members in supporting our vacancy authorisation and recruitment processes and the Trust’s Complaints Procedure.  This is an important role that contributes to the smooth running of the Care Group.

You must have strong computer skills, with experience in using Microsoft Word, Excel spreadsheets, PowerPoint and Publisher or similar applications to a proficient standard and you will have a minimum typing speed of 50 wpm with a great eye for detail (as your application form will confirm). Previous experience in the NHS, public sector or regulated business would be an advantage but is not essential as this is not a medical secretarial role.

You will be able to work using your own initiative and also with instruction, cope well under pressure and have excellent communication and interpersonal skills.  You must be able to communicate effectively with staff at all levels within the organisation to be successful as an integral part of the team.  Good time management and a positive professional approach with a corporate feel are essential. The successful candidate must be able to prioritise their own workload and will require a flexible approach to their duties whilst also being methodical in their administrative tasks.

There is more information in the Job Description and Person Specification, so please make sure you read them properly before applying.  You must detail how you meet the essential criteria on the person specification in your application.  This information will be used during the shortlisting process.

Please note that the closing date of 26th February 2020 given is a guide as we reserve the right to close this vacancy when we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.

Only those candidates who clearly demonstrate they meet the person specification will be short listed for this role and invited to interview. Interviews and written comprehension and aptitude tests will take place over the 5th, 9th, 12th and 13th March 2020.

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Further details / informal visits contact

Sue Zahra-Hall, Admin Services Manager on 0203 299 5967 or alternatively you can email sue.zahra-hall@nhs.net